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  • Aussie users?

    I'm an Aussie user of Quickbooks. Is there any other Aussie users out there? I'd guess that USA user's may have different questions re GST/BAS etc?? Come on Aussie Come on?? Let me hear from you!!
    Curious

  • #2
    Hi Jenny
    I'm in Oz doing battle with BAS etc. I have a problem with reports. I use a net and cash based setting for reports. Why is the total inputs in my Tax Summary Report different from the total expenses in my profit and loss report for the same time frame? Where do I start looking for the solution?
    Hope you can help.
    Thanks

    Comment


    • #3
      I am an Accredited trainer for QuickBooks in Australia.

      There is always going to be problems with trying to get GSt and Income Tax reports to agree. The GST gets it's info from tax codes attached to transactions. These can be on transactions that are either on the profit and loss, or on the balance sheet. (Purchases of Capital equipment for example). Income tax reports come from the chart of accounts.
      Since they are produced by different methods, it is not intended that you ever try to reconcile them. It can be done, but you need to have a very good understanding of what went where and why.
      What you should do is this:

      Do the bank reconciliation to ensure that all entries are correct in value.
      Do a transaction detail report by Account. Customise to add Tax code and tax rate. Using the Window / Add window to iconbar, save the report so that it can be called up when required. Use this report to check all transactions have the correct tax code. The top half of the transactions will not have any codes, simply scroll down until the codes start to appear.

      If you have the amounts right, have allocated them to the correct accounts and have the correct tax code attached, everything will be correct, no matter that you cannot get all the reports to agree.
      Note that there are some transactions that do not have tax codes and are not reported for GST purposes. Hopefully your accountant has filled you in on how to correctly use the codes.
      John Gibson
      johngibson at ozbizsolutions.com.au

      Comment


      • #4
        Thanks gibbo. I eventually realised that the problem must be with the tax codes and sure enough I had no codes entered for bank fees and loan interest. I now have everything balanced and reports matching beautifully except for one thing. When HIH collapsed we got a refund on part of the premium we had paid them. I entered this amount as a direct deposit to the bank and the expenses reduced by this amount. However, I had no way of entering a tax code link so now my profit & Loss statement is exact but the tax reports are over by the amount of the refund cheque .
        Can you possibly help me with this last hurdle, please? (I have phoned my accountant but he was not sure how to enter a refund from a supplier unless I used the general journal which my Qbk manuals says "STAY OUT OF" if you are not an accountant!!! I know I could just do a manual adjustment but it bugs me that I have this great prog and can't easily get it to do what I want!

        The Help files only refer to customer refunds!

        Comment


        • #5
          Open the Bank Account Register. Make an deposit entry for "HIH Refund" (other name) for the amount you received. Post it to the Insurance expense account with a NCG tax code.
          Because you got the refund, you have actually overstated the expense and over-claimed the GST input tax credit. This will reduce your expense and reduce your input tax credit.

          You cannot get a Tax Code on a "Deposit" - they do not have a place for it to be entered. (As a matter of interest, we have found that using an "IIF" file and poking it in through the back door, QuickBooks does have the facility to accept a tax code on deposits).

          John Gibson
          johngibson at ozbizsolutions.com.au

          Comment


          • #6
            Goodonya gibbo!!!! Thanks a million!!! It worked!!! I had to select "split" to bring up the column to enter NCG but all is well!!!
            Now I have two beautifully behaved and well balanced reports which are perfectly matched. You beauty!!!

            Comment


            • #7
              Aussie User

              Im an Aussie user and I think that Quick Books is a fantastic accounting programme.

              I think that is great to have a forum to ask question and share views
              Geoff Young
              Busselton Bookkeeping Service
              QuickBooks Partner, MYOB Certified Consultant,Trainer, Solution Provider,
              BAS Service Provider,
              Servicing Busselton, Vasse, Yallingup, Cowaramup, Margaret River, Dunsborough, Augusta
              www.busseltonbookkeeping.com.au
              Phone 08 97547680
              e-mail geoff_bookkeeper@hotmail.com

              Comment


              • #8
                Good to hear Geoff, it's funny how accountants and trainers appreciate QBooks and you only hear winging and nagging from end users who are to ignorant to figure out the problem themselves and prefer to blame the s/w for everything. To all books haters out there... the problem lies between the keyboard and the seat!

                Comment


                • #9
                  I think you are being a little harsh on non-accountant users. QB, like most low-end accounts packages these days is claimed to be all you need to keep your books - no accounting knowledge necessary. We all know that isn't true. I have answered many questions on this forum which were not a matter of QB usage, but of bookkeeping. That's fine! I think the majority of 'lay' users recognise that they are asking bookkeeping questions, and there are many of us perfectly happy to answer them.

                  In the UK we also suffer from the USA's tendency to forget that the rest of the world exists, but we have a UK forum where we can pose questions about VAT, EU issues and UK payroll - it does seem to me that there are enough Australian contributors to justify your own forum.

                  We ARE whingeing, like mad, about version 2003, because it is making a right dog's breakfast of VAT reporting - and it certainly is 'them', not 'us'. QB is a very good, but not perfect product in design, but it has bugs, and they are not addressed promptly, Intuit is uncommunicative about known problems, terrible at customer support, and apparently cynical about extracting continuous income from existing customers.
                  Joyce Beck
                  joyce@pc-firstaid.com
                  ------------------------------------------------------------------------------
                  Accounting and bookkeeping support, QuickBooks Pro Advisor
                  Home and small business computer services in Northampton, UK

                  Comment


                  • #10
                    Aussie Forum?

                    Aussie QB users: Would you like your own forum, or would you rather continue on in the main QB Forums?

                    The UK forum was set up at our members' request, and I'd be happy to do the same for you if it would be helpful.
                    Shannon Tucker
                    719.395.8750
                    email: tucker at accountingusers.com

                    Comment


                    • #11
                      Sharon.
                      As a Trainer and developer in Australia, I have seen the problems first-hand that have come with our "New Tax System" - our GST. The need for good advice is enormous. However, the problem is that because the GST is such a political issue, the Govt has spin-doctored (????) the issues so that people are not fully aware of the problems thay actually have. On top of this, the accountants have been very happy (or were until they began to realise they could not cope), to pick up the added work the GST created.
                      Do we need the furum? Absolutely!
                      Do most QuickBooks users have a place to get answers? No - the Quicken support here is about as good as everywhere else. (But to be fair, they are not trained to give the specialist answers that come from industry-specific issues).
                      Will it get used? As people become aware, most certainly. If we could promote it through the Accredited Trainer network (assuming they do not see it as taking away their income), as well as links from websites such as ours, it should grow quickly.
                      Our GST is unique and does require much more than simple book-keeping skills to ensure that records are correctly kept.
                      John Gibson
                      johngibson at ozbizsolutions.com.au

                      Comment


                      • #12
                        Australian Forum

                        Yes an aussie forum would be great! We generally get the software long after other countries and miss the 'bug' problem and fixes from those that use the product everyday, and yes our unique GST can definitely be a challenge at some times. Haven't done any GST reporting using 2003 yet, but if the UK users are having problems with VAT reports, I'm sure us Aussies won't be immune to our own problems.

                        Comment


                        • #13
                          Aussie Forum

                          Oh yes please I would love to see an Aussie Forum.

                          I have found the overall Forum has been a fantastic help to me, especially the replies from Gibbo and Marian on GST related problems.

                          It would be wonderful to have a local forum where we can discuss local problems.

                          Keep up the good work and thankyou again for all the help your site has given me.
                          Geoff Young
                          Busselton Bookkeeping Service
                          QuickBooks Partner, MYOB Certified Consultant,Trainer, Solution Provider,
                          BAS Service Provider,
                          Servicing Busselton, Vasse, Yallingup, Cowaramup, Margaret River, Dunsborough, Augusta
                          www.busseltonbookkeeping.com.au
                          Phone 08 97547680
                          e-mail geoff_bookkeeper@hotmail.com

                          Comment


                          • #14
                            New Australian QB Forum now online

                            Find it on the main Quickbooks Forums menu. Enjoy!
                            Shannon Tucker
                            719.395.8750
                            email: tucker at accountingusers.com

                            Comment


                            • #15
                              Thank you so much for this Sharon.

                              I have found this site to be invaluable and the assistance from Gibbo superb - thanks Gibbo!

                              I will find it so much easier to search within the Aussie forum rather than sift thru all the options. Trouble was, by the time I found something I'd become really confused and forgotten what my original question was - and yes, that is definately a problem between keyboard and chair

                              Last edited by pippa; 05-23-2003, 09:46 PM.
                              Pip from Perth
                              ------------------------------------
                              Quickbooks Premier 2004 [[b]Yes! I finally took the plunge[/b]]
                              Payroll v9 [Still comfortable running it separately]
                              Operating system - XP Pro

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