inventory problems

I'm setting up a small bookstore on qb. The problem is I entered my inventory by going to activies, inventory, rec item. Then when I go to verify what I've entered under report, inv. report, phys inv. The item doesn't appear. Any help would be greatly appreciated!

[mwieder]

In order to see on report it must be via PO and receive items or link the items to receive it will then show up in the report

[NancysBL]

You don't need to use the PO to get this to work...first off, what version of QB are you using - it sounds like an old one. Are you sure that the dates on your reports are correct? If you received the item on 1/10/02 but you dated your report 1/9/02 it won't show.

Contact me if you need more specific help or reply with more info...nancy@bottomline-sb.com

[coliver]

Nancy is right, I don't know that version matters...make sure your dates are good on your report...#1 problem...like calling the repairman out cuz the refrigerator is unplugged...

[joyce_soho]

If you are just setting up your books, then you are using the wrong method to enter your starting inventory numbers. The Receive Items is to be used when you have issued a purchase order for items and the items have come in, but not the bill from the vendor. That doesn't sound like this is the case. You should be using the Adj. Value/Qty on Hand function found in the same place as the Receive Items to initially set up your numbers. Make sure all your other transactions are on the books first because some of these may affect your inventory numbers (such as your accounts receivable and accounts payable, outstanding checks and deposits, etc.) Then go to this screen and enter the correct quantities and cost (value) into the correct columns. You would select your Opening Balance Equity account as the adjustment account. Once all your numbers are on the books, then you close out this Opening Balance Equity account into your Retained Earnings account.