payroll liability error correction - might be bank rec correction

[galiciaoasis]

In QBooks 07 with the payroll center account active, a paycheck was written correctly for february. The corresponding payroll liability check was supposed to be written with SS going to payee X and the other (medicare, withholding, etc) deductions going to payee Y. It was erroneously written all to payee Y and then the check was cleared in the bank reconciliation. The error is noticed before march accounting has started but after february accounting is finished. What is the best way to get the liability check written to the correct payee for february? I plan to use the payroll service for 941 return. Thanks in advance.

[lisa_mn]

Originally Posted by galiciaoasis

The corresponding payroll liability check was supposed to be written with SS going to payee X and the other (medicare, withholding, etc) deductions going to payee Y. It was erroneously written all to payee Y and then the check was cleared in the bank reconciliation. The error is noticed before march accounting has started but after february accounting is finished. What is the best way to get the liability check written to the correct payee for february? I plan to use the payroll service for 941 return. Thanks in advance.

I'm assuming you performed the correct funciton: "pay payroll libilities" and not "write checks"

SS, Medicare and federal withholding SHOULD all go to the same payee - either your bank if it was deposited or EFTPS if it was done online. Your payroll items set who the payee is, so for future liability payments, you'll want to correct the payee if needed.

You can open up the liability payment from the check register and just change the payee if needed. Though the payee doesn't affect the calculations for the 941 - the taxes were paid, QB doesn't really care who they were paid to.

[galiciaoasis]

yes I did do pay payroll liabilities

for this one particular client (I should have mentioned this was done for a client's account) SS goes to one entity (a bank) and withholding, medicare goes to another entity (IRS). It is confusing and pointless to me, but that is what they do.

"You can open up the liability payment from the check register and just change the payee if needed. "
Is it possible that changing the payee through the check register can be locked? I can change the payee for cleared normal checks but cleared payroll liability checks it does not work. I did rush it when I did it at work so I will try again tomorrow morning but I was curious if it was possible to lock payroll liabilities after entering and clearing them.

Thanks a bunch for your help.