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  #1  
Old 02-28-2008, 06:46 PM
Michele Michele is offline
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Payroll - Deduct Health Insurance

My emplyees pay 50% of their health insurance. I have set it up BUT it does not show as a minus in the payroll. I have to remember to add the minus and sometimes I have forgotten to do that and they get extra pay because if that. I have gone back to it to set it up again but must be doing something wrong. HELP!
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Old 02-28-2008, 10:57 PM
YourVirtualAsst YourVirtualAsst is offline
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You can go directly into each employee's screen and set it up as a recurring transaction on payroll, just make sure to put the minus sign in.
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Old 02-29-2008, 10:07 AM
Michele Michele is offline
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Payroll Deduct health

The problem is there is just 1 category for 4 people. The costs are all different so I can't put the dollars in the set-up.
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Old 03-01-2008, 02:38 AM
Joe Williams Joe Williams is offline
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If you have payroll items, one for "Employee ins." ( a decuction) and one for "Company copay" (a company contribution), when you edit the employee profile under Payroll and Compensation you an enter the amount for the employee and the company copay. The deduction will be negitive and the copay is positive.
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Old 03-01-2008, 08:26 AM
Michele Michele is offline
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Payroll Deduct Health Ins.

I do not understand...you mean I have to put in what my company (pays 50%) PLUS what the employee pays (the other 50%)? How do I set this up? When I edit the "Health Insurance 50%" there is no way to do that.
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  #6  
Old 03-01-2008, 02:26 PM
Joe Williams Joe Williams is offline
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If "Health Insurance 50%" is a payroll item, check and see if it is a Deduction. If it is a deduction, create a new payroll item Company Copay 50% that is a type Company Contribution.
Both items should be listed in the Employee's payroll profile with the amounts that they pay and the company pays. When you crate a Paycheck, both items will show with the amount you entered in the profile.
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Old 03-01-2008, 02:50 PM
Michele Michele is offline
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Deduct Health ins.

If I put in the company co-Pay wont' that add the cost to their paymemt?? Also I still don't know how to put a minus on the theri payments.
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  #8  
Old 03-02-2008, 04:04 AM
Joe Williams Joe Williams is offline
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The Company Contribution type of payroll item does not add to their wages. It is used to track payments from the company for the employee. It is used for things like the company's part of insurance and moveing expenses.
If the Tax Tracking is set to none it will not affect their W-2.
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  #9  
Old 03-02-2008, 10:13 AM
Michele Michele is offline
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Deduct health insurance

How do I set it up????
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  #10  
Old 03-03-2008, 04:23 AM
Joe Williams Joe Williams is offline
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Go to List on the menu bar and then click payroll item list. Check and make sure that you have an item "Health Insurance 50%". Click the "Payroll Item" button at the bottom and choose New. Create the "Health Insurance 50%" if you do not have it in the list and create one for "Company Ins Copay" with the type Company Contribution that has a Tax Tracking of None.
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  #11  
Old 03-03-2008, 08:31 AM
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lisa_mn lisa_mn is offline
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I don't think it's necessary to track what the company pays for health insurance through payroll. It gets expensed when you pay the insurance company. Then the employee deduction simply reduces that expense by tying the employee deduction to the expense account.
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  #12  
Old 03-03-2008, 09:42 AM
Michele Michele is offline
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Deduct Health Insurance

I do not understand why I have to add this, but I will when I talk to my accountant.

This STILL does not help why I sent this because I have 4 people that pay 50% and it shows up as a PLUS on their payments, unless I change it when I pay them. The only way I see this done is to add there names to each one, so 4 new 50% payments with each name.
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  #13  
Old 03-03-2008, 10:27 AM
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Ah yes - back to the original question! In the pay info tab of the employee record, enter the deduction with a minus and it will go on each payroll correctly. You can set different dollar amounts for each employee.
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  #14  
Old 03-03-2008, 10:32 AM
Michele Michele is offline
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Health Insurcane

So I have to set up:

50% helthinsurance - Rachel
" - James
" = Ralph

And do a new one everytime I hire someone????
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  #15  
Old 03-03-2008, 10:40 AM
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No - you only need ONE payroll item called something generic like "health insurance deduction". Then in each employee record, on the pay info tab (where you set their pay rate), you can add the health insurance deduction item to the deductions area, and enter the negative amount for that person. It can be a different amount for each employee and still use the same item.

Make sense?
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