Bill payment check stubs omit bills paid w/ credit

QB 2001 now applies bill credits differently. On the pay bills screen, the process is a bit different but does not really cause a problem. The problem is that the check stubs do not show bills which have been paid, all or in part, with a credit.

This is a problem when the business needs to show its vendor which bills are being paid and which credits are being taken. QB completely leaves off of the stub a bill and the corresponding credit used to "pay" that bill. In fact, it even "changes" the amounts of bills and credits and shows net amounts left over because bills and credits are usually not the same amounts.

Am I missing something, or is this a famous QB "force-ya-to-upgrade-next-year-to-fix-the-problem" intentional screw up?

Oh, one other thing. A window in the pay bills screen even pops up to say that the company can still provide the vendor a transaction report to display the details of the bills and credits.

Yes, I really wanted to generate, print, and send a separate report to my vendors for something that used to be automatically and conveniently printed on the check stubs.

[RACHELAK]

I AM HAVING THE SAME PROBLEM-I HAVE SEARCHED EVERY FORUM I COULD FIND AND THE QB WEB SITE, BUT HAVE BEEN UNABLE TO GET A SOLUTION. HAVE YOU FIGURED THIS OUT YET BY ANY CHANCE? I AM HESITANT TO CALL QB TECH SUPPORT, PAY THEM $40.00 FOR 10 MINUTES AND THEN BE TOLD THAT THERE IS NOT A PROBLEM.

[kinggip]

I would also LOVE the answer to this. I did try to do a transaction report, more work, but at least it would show.....no....it showed all the other transactions I had for that customer, since I had paid them other amounts in between the time I got the credit and used it. I think my only option would be to change the dates on the invoices I am paying and the credit so they all show up? Yes? Sounds like a big pain. Please let me know if you get any response on this.

Jayne
awningsplusny@aol.com

[jasoncpa]

It is now February 13, 2002, nearly 2 months after posting the original thread (I was unregistered at the time). I see only 2 responses to my problem and 55 views. It appears that either nobody has any idea how to solve the problem or nobody, other than the kind 2 who replied, is seeing this as a problem. Just last night, I spend hours reconciling my screwed up vendor's history report (the vendor's report is screwed up because our check stubs were not telling them what we were paying or taking as credits). I am seriously considering going back to QB 2000 rather than forward to QB 2002. But wait, QB 2000 wasn't exactly perfect either...... Peachtree?????? Maybe I should look for a Peachtree forum.

[Shelley]

I have had the same problem. It's very frustrating isn't it?
I also need to have class added to the stub, do you know if you can modify the stubs? The class is on every invoice but I can't get it to appear on any reports or the stubs!
AARGH!
If you ever do find a solution, please post it. The silent masses need all the help we can get!

[dhart999]

To get the information to appear on the stub of the check you have to make sure you enter something in the "reference" space on the check (the invoice number usually goes here). Also any information you type in the memo field on the bottom part of the bill will print on the stub of the check.

Then when you go into Pay Bills, select the vendor you are paying, then click on "set Credits" , then "done".
When you print out the check it will display the invoice being paid and the credit taken.
Is this what you are looking for?

[jasoncpa]

I may have figured out how to avoid the bill credit printing on check stubs problem. Never apply enough of a single credit to cover a single bill. IE: If you have one bill for $100 and another bill for $100 and a credit for $150, then apply $75 of the credit to each bill. I think this will keep the check stub accurate.

[inamit]

The new pro2002 now puts original amt, bal amt and paid amt on check stub, 4 lines of same information, waste of my ink. does anyone know how to get it off, thanks.