Getting Rid of Unbilled Costs

[hibatt]

I am trying to clean up a client's file and want to get rid of expenses that are showing up on the unbilled costs by job report. If I go to the actual bill, I am not able to "x" out the expense in the billable column, all that happens is that my cursor turns into a check mark. I thought that I could create an invoice, dump the unbilled costs into it, then delete the invoice, but that will not work either because when I go to the time/costs button, there are no expenses to bill. What can I do?

[joyce_soho]

If you go back to those bills and click the billable column until you see the little icon with an X going through it, then that should do it. The icon wouldn't be showing unless a customer:job was indicated next to it. By making it show an X, it means that the costs were attributable to that customer, but they are not billable. They will go onto the job cost reports, but will not show up as being billable and so should drop off of these Unbilled reports.

[hibatt]

The problem is that no invoice icon shows up in the billable column when a job is posted in the customer/job column (and therefore I cannot "x" out the icon). But, the costs are still showing up on the unbilled costs by job report. This client is using QB Pro 2000, so I am wondering if there is a bug in it or if there is a preference somewhere that I need to turn on or off. I use QB Premier 2002 for my work and do not have this problem, because the invoice icon will show up if I post a job in the customer/job column. By the way, if I use the item tab, it works correctly, but not in the expense tab.

[Rick Gruenke]

we are having the same problem. QB help says If you plan to pass on the amount as a reimbursable expense to a customer, enter the customer in the Customer:Job column.
Billable ) Indicates whether the expense is billable to that customer. If the expense is billable to that customer, leave the invoice icon next to the customer’s name as it is.If the expense is not billable to that customer, click the invoice icon next to the customer’s name to mark an "X" through it.
(Click the invoice icon again to remove the "X.")
After you record the invoice that includes the expense, the invoice icon for that expense appears grey. This indicates that you’ve billed the customer for that expense.

Perhaps we are using the wrong report, or have to change filters.

what we would like. Is to mark a item on a bill so that we do not miss invoicing customer. Once the item has been invoiced we would not want to see it on unbilled report, not even as unbillable. Help!!!!