Vendor balance way off

[tssma3]

a couple of our vendors show a credit balance (we not owing them money) but we actually owe each vendor a couple thousand dollars. How do I correct this problem?

[SIRIQBELP]

Me too! but the out of balance is only on the Vendor list.

the General ledger, the reconciliation and the vendor register have the correct amount.

[Joey]

You need to look at a transaction by Vendor report and see if you can locate the amount that is causing the problem there. You may have a bill and a credit that has not been applied together.

[SIRIQBELP]

I've checked the Transaction list by Vendor (that's the one I have)and every transaction listed matches my Vendor QuickReport. My Vendor List amount is less than the balance amount on the statement , the register or the General Ledger they all match. I notice though that when I pay this vendor it shows the payment on the checking register, but I have to enter it on the Vendor register to reconciled it. By the way this is a Credit Card account.

[Joey]

If you are saying that the vendor is your credit card payment, what account are you selecting at the bottom of the payment check? Are you paying the full balance due or a partial payment?

[SIRIQBELP]

The account I'm selecting at the bottom is a "credit card" account

I'm making partial payments - does it make a difference? Thanks for the quick responses.

[Joey]

Are you saying that you are paying a vendor with your credit card or that you are making a payment on your credit card and the credit card name is on the vendor list?

[SIRIQBELP]

I'm making a payment on a credit card. (partial payments)