QB Calculating Fed Tax Deposits

[kwj072146]

Does anyone know of a confirmed problem in QBPro with the calculation of federal tax deposits, or the Form 941 filing tool? Here's my problem:

I manually calculated the amount of federal tax withholding deposits, basically counting up my receipts for the quarter. $10794.54 is what I got, and used that on my Schedule B. But I'm going through the Form 941 Wizard, and it says that my deposits were $7260.38! By my calculations, we overpayed by $0.04 for the quarter. By QB's calculations, we underpayed by $3534.12

Obviously, a discrepancy of a few cents would easily be rounding error, but a $3.5K difference is clearly something else. So I'm trying to figure out if I -way- underdeposited (but I used QB to calculate my payroll liabilities) or there's a bug somewhere in the calculation.

Any ideas or thoughts?
Thanks
Kurt

[suzannemead]

Can you figure out what the $3534.12 represents? If that represents several weks deposits, did you pay them through Employees>Process Payroll Liabilities>Pay Payroll Liabilities? Was the correct calendar quarter entered when you paid them?

[Joey]

Suzanne's correct. I've used it for over ten years and the only errors I've found were user errors or file corruption. Most times the user used Write Checks instead of Pay Liabilities or selected the wrong "Pay As Of" liability date. The program is completely date sensitive and will do EXACTLY what you ask. It is not smart enough to figure out what you MEANT to do. It also will not know if you made payments in October for the third quarter if you have not keyed them into the system yet. They must be manually added into the proper line of the 941 form. Go back and review each liability check carefully and look at the Pay Liability As Of Dates first.

[kwj072146]

Thank you Suzanne and Joey. I think I've found the error (thanks for the hint, Joey) - while I was on vacation, someone posted the payroll on my behalf but didn't pay the liability.

It was my mistake for assuming that "print forms, print payroll, print payroll liabilities" actually was interpretted as three separate steps. ("I hit Pay Employees, and everything printed, so I thought I was done." Argh!)

Thank you again, both of you.

Kurt