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Old 10-11-2016, 01:25 PM
dlcmpls dlcmpls is offline
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Join Date: Jan 2007
Posts: 7
Report Showing Amount Of Retainer Used

I work on retainer.

When a customer funds their retainer I record the payment using the instructions here:

I need to know how to run a report showing the amount of retainer used by a customer. I need to keep track of the retainer balance so having a quick and easy report is important.

Thank you for any assistance.
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Old 10-12-2016, 05:28 AM
Rustler Rustler is offline
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Join Date: Feb 2008
Location: Texas - The Republic
Posts: 2,413
Right click on the deposit account in the chart of accounts and select quick report, customize and see if you can sort by customer name.
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Old 10-14-2016, 05:03 PM
Lorin Browning Lorin Browning is offline
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Join Date: Apr 2004
Location: Landrum SC
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Another possibility: Use QuickBooks' job tool, treating each retainer as a separate job, to record both revenue and expenses for particular individual. Note that an individual customer can have more than one job associated with his or her name.

Then run a Profit and Loss by Jobs report filtered on multiple names. Memorize that report and then select particular job when report is needed.

Warning: I use only the premier version of QuickBooks and, accordingly, don't know if all other versions have the job tool.
Lorin Browning, Ph. D.
Fellow -- National Tax Practice Institute
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