Purchase Order Descriptions

[pod_admin]

I use the web connector service to transfer web orders to QB Sales Orders, Invoices, and payments. My products on the website may be only one actual item number but have several options. These option values are transferred to the Sales Order and Invoice but when I create a Purchase Order from a Sales Order, the extended description from the Sales Order (web generated) is not showing up but rather the purchase description from the item list is taking it's place. Does anyone know how I can get the Purchase Order description to stay the same as the modified description of the Sales Order?

[Wartrace]

You would have to change the purchase description of the item in the item record to match the Sales order description. The purchase order (purchase documents) will only show the description in the purchase description box of the item, there is no way to modify it to show the sales description. (I just tried modifying a template- doesn't work)

[pod_admin]

I was coming to that conclusion myself. Unfortunately I sell ink for large format printers and I carry about 50 different types. Each type comes in about 12 colors so I went the way of "Options" instead of 500 different SKU's. Maybe I can modify the website to show a different SKU for each option selected. We'll see. Thanks for the input though.

[Wartrace]

Don't forget the "add-edit multiple list" option. While 500 items might seem like a lot of work using the multiple list feature could save you a LOT of time.

[pod_admin]

John,

I guess I'm not familiar with the "add-edit multiple list" option. How do I get to that? And how would that help with my current situation. I'm guessing that I would have to add different SKU's on my site for every possible item scenario as well for that to happen. I did find a modification to my online cart that would only "show" one item for each style, but add the correct SKU for the option that was selected. In this case, I would have one SKU for the "parent" Ink Bottle but have 12 "child" SKU's for the individual colors. When someone views the website they will only see one bottle, after selecting a color, the product actually added to their cart is the "Parent + Child" SKU. This would then send the individual SKU number to Quickbooks. Confusing? I know! On the bright side, I can simply add each product to an order and when it downloads to Quickbooks, it will create the item in the QB product list automatically if not already present.

[Wartrace]

I was just mentioning the "Add multiple list items" as an option if you were going to add all the items to your inventory or non-inventory item list. It is just a way to "batch input" items efficiently.

You would be able to either import items from an Excel spreadsheet or create a "generic" item in one line and copy down similar columns for all items. It's just a tool to create items a lot faster than doing it individually in the Item list>add new menu.

(The "add multiple list" is shown at the bottom of the list drop down menu)

[rencenlin]

You would have to change the purchase description of the item in the item record to match the Sales order description. The purchase order (purchase documents) will only show the description in the purchase description box of the item, there is no way to modify it to show the sales description. (I just tried modifying a template- doesn't work)