mparmer
01-05-2002, 01:33 PM
HELP!! I just started doing books for a Propery Management firm and I'm so confused! I have worked with QBPro for 2 years - but for a wholesale chemical manufacturer - this is a whole new ballgame for me. Also - I will only be doing the payables, no receivables at all so I don't need (don't have) any info as to setting up the beginning balance or anything regarding recieving payments. Here's what I need - I hope someone can show me how to get there -
1. When I send checks to the property owners I need the property address to show on the check stub (voucher checks). I was thinking I should enter the amount owed to each owner in the bill section - and then print out the checks at the time of the month the payment is due. Problem is that the reference field on the bill screen is not big enough to allow me to input the whole address. Would it be better for me to enter these as checks rather than bills? Will it make a difference? Some of the propery owners that I pay own several properties. (sheesh!)
2. For each property, I will be sending a check to the owner and several different checks for utilities. What do I need to do to link each payment to that specific property? Most of these properties are tri-plex, du-plex, 5 and 6 units, etc. Each unit for the one property will have utility checks going out. The owner of the property does not need a report for the utilities, just the check with the property address on the stub. My boss wants a report at the end of each month showing a detail of how much money was paid out for each property and each unit for that particular property. SO my report should show that we sent a check to the owner for $x.xx - and for Unit A, $x.xx for trash, $X.XX for water, etc. - and for Unit B, $x.xx for trash.. you get the picture.
Is this hopeless??? Can this be accomplished??? Can I run QB Pro and do payables only or do I need the receivables as well?
Thanks to anyone who has taken the time to read this ramlbling mess... and especially anyone who has any advice for me.
Mel
PS - The Property Managment company has done this all in Word and hand written checks for several years... I have a chance to become the hero if I can make this work.
1. When I send checks to the property owners I need the property address to show on the check stub (voucher checks). I was thinking I should enter the amount owed to each owner in the bill section - and then print out the checks at the time of the month the payment is due. Problem is that the reference field on the bill screen is not big enough to allow me to input the whole address. Would it be better for me to enter these as checks rather than bills? Will it make a difference? Some of the propery owners that I pay own several properties. (sheesh!)
2. For each property, I will be sending a check to the owner and several different checks for utilities. What do I need to do to link each payment to that specific property? Most of these properties are tri-plex, du-plex, 5 and 6 units, etc. Each unit for the one property will have utility checks going out. The owner of the property does not need a report for the utilities, just the check with the property address on the stub. My boss wants a report at the end of each month showing a detail of how much money was paid out for each property and each unit for that particular property. SO my report should show that we sent a check to the owner for $x.xx - and for Unit A, $x.xx for trash, $X.XX for water, etc. - and for Unit B, $x.xx for trash.. you get the picture.
Is this hopeless??? Can this be accomplished??? Can I run QB Pro and do payables only or do I need the receivables as well?
Thanks to anyone who has taken the time to read this ramlbling mess... and especially anyone who has any advice for me.
Mel
PS - The Property Managment company has done this all in Word and hand written checks for several years... I have a chance to become the hero if I can make this work.