View Full Version : Where to File Receipts?
03-07-2008, 02:23 PM
I know this is technically not a QBs question, but where should credit card receipts be filed away?
Should they be filed with the credit card statement or in a folder for the individual vendor? I've been keeping them with the credit card statement on which the charge appears, but then trying to find the original receipt is very unweildy because you need to know which card the purchase was charged to and the date of the statement.
Help...my files are a mess!
03-07-2008, 05:20 PM
If you have entered them into QB in the Credit Card's CC account, as Credit Card charges, and entered the issue date and vendor that was feom. You could zoom on an amount from reports to the transaction and see the Date, Vendor and Credit Card Co.
03-07-2008, 05:27 PM
Yup, that's true.
I am asking about the filing of the physical, paper receipt. Where should they be kept? Is there a neat, organized way of keeping these little pieces of paper?
03-08-2008, 05:40 AM
I file them with the monthly CC Statement. That is because I use them to verify the statement and QB to look up other info as needed.
Normaly the statement month is in the same or 1 month later than "receipt " date issued.
03-08-2008, 11:26 AM
I keep mine attached to the credit card statement, unless it is a receipt that I know I may have to find again later, such as equipment that is under warranty or something I may need to return, in that case I make a copy of the receipt to attach to the credit card statement and keep the actual receipt in a warranty file or in a file for that specific vendor.
03-08-2008, 12:09 PM
Agreeing with all that's been said so far, I'll add:
Filing with the credit card statement also seems to make the most sense because if you ever need to look up a receipt for a certain vendor, you can do the lookup in QuickBooks, figure out the statement date it is attached to, and go find the statement (and credit card receipt) in your chronologically-filed paper trail.
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03-11-2008, 07:25 PM
Saving space and keeping better long term records
I don't know if this works for you but I've taken an approach on filiing things. Filing paper records like bank statement and credit card receipts is a real pain, and expensive in the storage cost. Finding that stuf after it's filed is also time consuming, particularly when one get's seperated from the statement.
I have begun as much of that stuff as possible to PDF files and keeping them in a folder on our server/workstation. That way I can shred the oiginals, not have to file or store the paper, have ready, quick access to the info, and not have to worry about a faded recipet years from now. At the beginning of each year I also copy everything from the previous year to a CD (2 copies) and keep them off site just in case ....
Wioth Joe's way of entering the info into Quickbooks and finding our what card and month a charge appeared a copy of the reciept is just a few keystrockes away.
03-20-2008, 12:20 PM
Jeff, will the IRS accept the electronic copies if you are audited?
03-20-2008, 02:45 PM
Probably not, but they will accept a printed version.
03-20-2008, 11:21 PM
I like placing those tiny receipts inside an envelope (either letter sized or 8x10) and attach the envelope to the statement or write card name/# and date on envelope. That keeps 'em all in one place.
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