Accounts Payable Invoiceing

[STEPHANIEBROW]

How Do I Assign Chart Of Account Number To Expence An Invoice??

[Joe Williams]

When you create the first invoice, QuickBooks will create the Accounts Receiveable account. To use invoices you need to create Items that tell QuickBooks what income account to track the sale in.

[suzannemead]

Joe - From the subject line of the post and the word "expense" I am guessing they mean Accounts Payable. I can't tell if they need to know what account to use or what account number???:confused:

[Joe Williams]

Understand, I keyed on invoiceing but if they are inquireing about bills then QB will create the Accounts Payable account. I will not even try and guess as to what account numbering systen they want to use.

[lisa_mn]

Stephanie -

Can you clarify your question? I'm assuming your talking about vendor bills since the title is Accounts Payable invoicing.

When you enter a vendor bill, you enter the expense category where it says account. You can split a bill among more than one expense account as long as the add up to the total of the bill. (QB will not let you post it if it's not in balance.

You don't need to use account numbers and most QB users don't. They use the name of the account like Telephone, office supplies, etc. If you want to use account numbers, you need to turn on that preference: Edit, Preferences, Accounting, Company preferences and check the box to use account numbers. You'll note that any QB created accounts will already have numbers assigned to them and any that you created, you'll have to add them in. Once the preference is on, when you go to edit the account, the account number field will now be available.

When you're entering your expenses, you can either start typing the number OR the name.

Hope this helps!