Invoice showing Balance due?

[mikerogersx]

The Boss has asked me to send a customer a statement and copies of unpiad invoices. One invoice for $3,800.00 shows $1,900.00 due on the statement, which is correct, the customer made a $1,900.00 down payment. My question is why does the invoices reprint show $3,800.00 due when the customer only owes one half, $1900.00. Shouldn't the open invoices agree with the statement? P.S. my boss does not understand accounting. Can anybody provide guidance?
Mike Rogers
Quickbooks 2006 PRO Accountant

[suzannemead]

The amount of the invoice as billed is correct. A statement will show what is owed on the customer's account. If you had used a current liability account to hold the down payment, and then applied it to the invoice, the $1900. balance would show on the invoice. Apparently you just applied the down payment to the customer's account so it won't show on the invoice. There is a way to have any payment made on an invoice by adding fields to the invoice template but I don't have access to QB at this time to give you the details on how to set it up.

[scouse]

I would be interested in how to show the net due on an invoice when you get QB available

Len

[Joe Williams]

Create a new invoice template and then click the Footer tab and check the box for balance due. You can also checl the box for Payments/Credits to show the amount of unapplied payments/credits.