View Full Version : Recording an Item sale for later invoicing
10-18-2006, 10:16 PM
How do I track/record sale of an Item that customer is paying for later after receiving invoice?
10-19-2006, 03:25 AM
Use the Invocie. That is the standard use for invocieing, the customer orders/buys items and pay later. You use Receive Payment when you receive the payment.
If a customer pays when they purchase, use the Sales Receipt.
10-19-2006, 11:11 AM
Is their any way in Quick Books to remember all the items that customer bought?
If my customer is buying lot of items during a month and then pays later after receiving invoice, then how do I make Quick Books remember all the items that customer bought. Do I create an pending invoice for that customer and start adding line item for each item that customer bought?
Or is there any other way to make Quick Books remember all those items and then pull all of those together at the month end when I generate invoice?
10-20-2006, 03:20 AM
Usually you issue them an invoice each time they purchace something and then at the month end you can send them a Statement that shows the invoices and amounts and ballance owed, like the Credit Card statement you receive. When they send you the payment you can apply it to the open invoices and that marks them closed.
It is not reccomended but you could create an invoice for them at the first purchase each month and then edit that invoice and add the items each tine they purchase something. This can cause Sales Tax issues and does not keep a good track of the individual sames
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