Family Assn dues and products

[Rickmvt]

I am Treasurer of a Family Assn. We have receipts of several categories of dues, unrestricted donations, restricted donations, and also sell books, CD's, and items. I am using Premier.
I have no problem with the books, CD's and items. I have set up the accounts for sales, inventories, and cost of goods sold and item lists for these. When I have receipts for them I use a sales receipt. Occasionally we have a sale on account and I use an invoice.

My problem is how to enter the receipts for the dues and donations so that the receipts are recorded in undesposited funds. If I use a sales receipt it calls for an item and the only items I have set up are the inventory items.

How do I get these entered so that all my receipts are in the undeposited funds account and can be deposited all together in one deposit? So far I have been entering these receipts in an account I set up for CASH ON HAND, but this is not a very satisfactory solution.

As mentioned above I use PREMIER. I have looked at the Not for Profit, but I don't see that it handles these things any differently than Premier.

Is there any one out there that has solved this one? Is the answer as simple as setting up an item list for Dues and Donations? Or is there something I'm not seeing?

[suzannemead]

On the Preferences - Sales and Customers tab there is an option to use Undeposited Funds as the default account. You don't need to set up an item for the funds received on a Sales Receipt as is assumed you have funds to deposit. You probably already have an item for donations, etc. which is the sale side of the transaction.

[JZeiger]

You need to set up an item for dues and another item for donations. Link them to the appropriate income account if you separate income by dues and donations. Transactions for both are entered with the Sales Receipt transaction (unless you sent an invoice, in which case it would be a customer payment). Both types of transactions should be linked to the Unrestricted Funds class unless the donations are for a specific restricted purpose. The book "Running QuickBooks in Nonprofits" has lots of details about how to do this and we've found it to be helpful for us and for our nonprofit clients.