View Full Version : Remove items from inventory
12-18-2005, 05:23 AM
How do I remove items from the inventory? The items are no longer used and as such do not exist. I have marked them as not used however they still take up mobs of room on a backup. I want to get rid of them completely.
12-18-2005, 08:06 AM
This is a pest, but so long as there are transactions that use them, you're stuck.
The best I can suggest (and it is not good) is that you merge the unused ones into one item 'Old Stuff' by boring yourself silly: rename them each, one by one as 'Old Stuff', then QB will change all the old transactions.
09-20-2006, 07:13 PM
I bring back that post from the past, hoping i can get more explanations on how to remove all those inactive items...if possible.
i'm making a physical inventory and items are continuously moved, sold... i end up with many inactive items that i wont use in the future, this on my already new database!
as my database is not active yet, is there a way to remove my inactive items?
thanks for answering!
also, more important for me, i would like to know if i can still adjust my inventory anytime with quickbook.
im new using this software, and i focus on the inventory stock.
maybe i need to explain my case more in details for u to understand my question:
im creating a database, but its not active yet. i'm planning on installing the active quickbooks system soon (quickbooks, POS Admin, POS Terminal) and import my database (restore fonction) on my new system.
I'm scared my inventory is not accurate enought (as items are sold at the same time when i'm doing the inventory, due to 'business conditions') and i need to install the POS system as soon as possible. So i need to know if its ok for me to make inventory adjustements after installing.
i hope u understand and be able to answer me soon.
09-28-2006, 03:47 PM
I am not a believer in integrating POS inventory into the accounting programme. This is a view I have shared with Reckon (the developers of QuickPOS), though we obviously do not share the same view. There are a few people for whom this works, but for the majority, it is a very unwise move. I have seen too many with their accounting in mess because the nature of their business makes it difficult and time consuming to maintain an absolutely correct inventory. So their accounting is always wrong. My view is that the POS should do the inventory management, the accounting programme the financials.
We are involved with accounting integration and are now working with POS developers across many industries (including Pubs, Supermarkets, Service Stations, Newsagents & Motels), providing a linkage between their software running the business and their accounting programme. This allows them to run their business with the POS and only bring into their accounting programme the financial information they need.
My suggestion would be to hesistate and think first. Forget what they have told you about how good it is. Do you believe you can make it work? If you have doubts, then my suggestion is to run two separate data files, one for the POS and a second for the financials. While this may seem to be a backward step, it may well be better than the mess you can get yourself into with a complete integration the way QuickPOS wants you to do it.
09-28-2006, 04:21 PM
I can't agree with you more on this! The POS programs that are dependant on QuickBooks is a royal pain and I don't understand WHY they build them that way. I think the POS program should handle all the inventory stuff and send summary info only to QB's...the POS systems that do work that way are so much nicer to deal with.
I have several clients that I use 2 QB files for ... one they use in the store for the POS stuff and the 'main' file that I use. The main file is accurate and the store file is quite messy, but it provides the information that I need.
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